Memo Writing App by JT

Memo Course

• 1. What is a Memo?
• 2. The Memo Heading
• 3. The Memo Body: Opening
• 4. The Memo Body: Closing
• 5. Tone & Best Practices

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• Take the Quiz

Lesson 1: What is a Memo?

A **Memorandum** ("memo") is a brief, official document used to communicate important information **within** an organization. It serves as a formal, permanent record.

Memo vs. Email

Use a Memo for:

• Official announcements.
• Creating a permanent record.
• When formality is required.

Use an Email for:

• Quick, informal questions.
• Casual conversation.
• Daily back-and-forth.

Lesson 2: The Memo Heading

The standard heading has four essential parts, always in this order:

• TO: Recipients
• FROM: Writer
• DATE: Full Date
• SUBJECT: Must be specific!

Lesson 3: Opening & Context

Get straight to the point! The **very first sentence** must be a direct statement of the memo's purpose.

The next paragraph provides the **Context** (the "Why" and "How"). Keep it concise; use lists.

Opening:
Effective Sept. 30, we are implementing a new dress code.
            

Lesson 4: Closing & Call to Action

The closing must tell the reader **what to do next**. This is the **Call to Action**.

• State a deadline, if applicable.
• Always provide a **Point of Contact** for questions.
• Memos do not need a signature or "Sincerely."

Lesson 5: Best Practices

• Be Direct: Avoid filler words.
• Professional Tone: Be objective and respectful.
• One Topic Rule: Cover only one main subject.
• Proofread: Always check for errors!

Final Quiz: Test Your Knowledge

1. Primary purpose of a memo?

Informal chat. Official info within an org.

2. Which is NOT in the heading?

TO: SINCERELY:

3. Main point goes where?

Very first sentence. After context.

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